System Creation and Management

The Systems Dashboard provides a centralized view of all AI systems within Pacific AI. It serves as the primary entry point for accessing, managing, and monitoring systems across the organization.

The dashboard displays a list of systems along with key attributes such as:

• System Name
• Description
• Lifecycle Stage
• Risk Level
• Group (Determined based on the color of the system card)
• Team Members

Users can quickly scan and access systems based on this information.

Filtering and Sorting

To help manage multiple systems efficiently, the dashboard supports:

• Search by Name – Locate systems quickly
• Sorting Options – Sort systems by:
  • Date
  • Name
  • Stage
  • Risk Level
  • Group
• Ownership Filters:
  • View systems owned by the user
  • View systems shared with the user

These options allow users to organize and find systems based on their responsibilities and needs.

Role-Based Access

Access to systems is controlled based on user roles:

• Governance Officer

  • Can view all systems across the organization

• Risk Manager

  • Can create new systems
  • Can view and manage systems they own or are assigned to

• Compliance Officer and Developer

  • Can view systems they are assigned to
  • Access is limited to their role-specific permissions within those systems

The Systems Dashboard ensures that users have visibility into relevant systems while maintaining controlled access based on roles and responsibilities.

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Create New System

Only a user with Risk Manager role can create a new system. A user can create a system by clicking on the + New button on top right of the Systems Dashboard. Each system in Pacific AI must include:

• A unique name
• A short description
• A system version
• Relevant keywords or tags

This information ensures traceability, searchability, and version control across the platform.

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Clone an existing System

Create a duplicate of an existing system using the Clone option available in the system’s kebab menu.

• The cloned system retains configuration and metadata
• A “cloned” suffix is automatically added to differentiate it from the original

Cloning is useful for testing changes, creating new versions, or reusing configurations.

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Export an existing System

Export a system from the kebab menu.

• The export generates a ZIP archive
• All system data, configuration, and associated documents are included

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Import a System

Import a previously exported system by uploading the ZIP archive.

• All original configurations, metadata, and documents are restored
• The imported system is created as a new copy within the platform

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System Grouping

To improve organization, systems can be grouped.

• Assign one or more systems to a group
• Assign a color to each group for visual identification
• Systems can be moved between groups at any time
• Filter the system list by group name

Grouping helps manage large numbers of systems efficiently.